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Legislative Breakfast Toolkit
A suggested timeline for planning your breakfast
August-October
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Local committees form and have first meetings
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Schedule event dates -Suggested times include: Friday mornings 8-9, luncheons, and evening receptions.
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* It is recommended for at least two events to occur in December to align with the Governor's budget
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Determine host libraries
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Contact area legislators for availability
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Inform MBLC and Legislative Committee of confirmed dates and locations (maryrose.quinn@state.ma.us and legislative@masslib.org)
- Use this link to fill in MBLC Master Calendar; this allows the MBLC to assign Commissioners to attend
November
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Meet with host libraries to discuss menu, set up, programs, reimbursement, etc.
Menus can be anything from continental breakfast to full sit down offerings, depending on host library and budget. -
Send out fundraising letters to Friends Groups/Trustees (Note: check with your network about how they handle donations)
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Confirm speakers for programs, including:
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Host librarian or local trustee
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Town/City official(s) (optional)
Host/Local Legislator
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MBLC Commissioner or MBLC staff - introduce the Legislative Agenda
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Network representative (optional)
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MLS representative
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MSLA representative (optional)
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MLA representative
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Other legislators (optional)
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Host librarian to close
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- Host library should invite state legislators and ask that they Host the event; and, local elected officials to introduce the day
- Prepare invitations and programs for printing. Include Library Legislative Day date on program.
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Plan press releases and other PR
December-January
- Send out invitations, including links to online registrations (name, library/organization, municipality, email contact)
- Fundraising reminders - related to costs incurred for the event
January-March (including events)
- Stay in contact with legislators and others who have agreed to speak; provide them with day's agenda
- Send out PR related to your audience
- Send digital reminder closer to event date
- Send Zoom or meeting link ahead of the event and again the night before the event
- Prepare sign in sheets for attendees. Prepare other handouts. MBLC will bring agenda copies and other materials
- Day of event: name tags and pens, volunteers to work check-in, refreshments, AV needs
Post Breakfast
- Record: names, library, municipality, legislator/aide
- Fill out survey report for legistlative@masslib.org
- Ask attendees to register with MLA's Engage service
- Reimburse host libraries
- Ask host library directors to send thank you notes to legislators
- Send “thank yous” to host libraries
Helpful Resources
Fundraising Letters:
TBA
Invitations:
TBA
Programs:
TBA